ROLES AND RESPONSIBILITIES:
Network Building
- Support network engagement through scheduling, preparation of documents, note-taking, and follow-up communication.
Data Collection & Reporting
- Support network engagement through scheduling, preparation of documents, note-taking, and follow-up communication.
Budget & Procurement
- Assist the Program Coordinator in monitoring and reporting on the implementation budget, ensuring expenses are tracked and reported monthly.
- Support the Program Coordinator in procurement activities, including identifying and liaising with project contractors (e.g., media partners, videographers, video editors).
Book Publishing Management
- Assist the Program Manager and Program Coordinator in the publisher selection process by preparing required documents and communication.
- Support coordination with publishers to ensure tasks and timelines are understood and followed.
- Module Development Support
- Document notes from workshops and development meetings.
- Assist with formatting, organizing, and preparing module drafts for review.
- Support translation processes by coordinating drafts and tracking submissions.
- Implement revisions based on the Coordinator’s or RtR’s guidance (e.g., simple edits, layout adjustments).
- Maintain version control and ensure all module files are properly stored and updated.
- Assist with follow-up communication and logistics related to module development tasks.
- Workshop Coordination
- Coordinate logistics for project workshops, including preparing, translating, and revising workshop materials.
- Support communication with participants and partners before, during, and after the workshops.
- Book Creation Process
- Support meetings between Room to Read, publishers, and other stakeholders by arranging schedules and preparing materials.
- Track progress of book development activities and ensure documentation is updated and organized.
- Assist in collecting and coordinating feedback and revisions between Room to Read, publishers, and relevant partners.
- Support publisher partners to complete tasks as required and according to the project timeline.
- Ensure all files from publishers are collected and stored properly in the dedicated Google Drive or hard drive.
- Book Printing Coordination
- Assist in coordinating the book printing process, including collecting quotations, preparing necessary documents, and supporting agreements.
- Help monitor production schedules and ensure the safe and timely delivery of books to the warehouse.”
Book Distribution & Inventory Support
- Coordinate the operational aspects of book distribution with publisher partners, publishers, and logistics teams to ensure timely delivery.
- Maintain detailed records of book movements and ensure documentation is complete and accurate for distribution and inventory tracking.
- Maintain accurate book inventory logs (check-ins/check-outs) and submit updated records to the Coordinator for quarterly reporting.
- Assist in preparing and maintaining warehouse space, including organizing books and supporting basic storage and handling systems.”
Licensing
- Support licensing documentation, coordination, and follow-up activities.
- Prepare and organize materials needed for licensing and assist communication between publishers and Room to Read.
Literacy Cloud Development
- Support content management and updates for Literacy Cloud.
- Prepare and coordinate files for upload with Room to Read consultants.
- Identify platform issues and report them promptly for follow-up.
Online Catalog Management & Approval Support
- Support collaboration with the Ministry of Education (MoE) to obtain approval for placing all Room to Read (RtR) Indonesia-developed storybooks on the MoE online e-catalogue and SIPLah.
- Assist in maintaining positive communication and coordination with MoE personnel to facilitate timely review and approval processes.
- Prepare, organize, and submit required applications and supporting documents for catalog listing and approval.
- Coordinate with publisher partners to upload approved book titles to the MoE online catalog and SIPLah, ensuring accuracy and completeness of submissions.
REQUIREMENTS:
- Minimum bachelor degree with min. GPA 3.30, preferably in Literature, Education Management or related major;
- Having minimum 3 years of working experiences in officer level;
- Familiarity with the publishing industry, including knowledge of book production processes, editing, proofreading, and copyright laws is essential;
- Being detail-oriented to ensure accuracy in editing, proofreading, and maintaining consistency in book content;
- Good capacity in strategic thinking while keep focus on project goals and outcomes;
- Having experiences as trainer for adults; preferably having experiences in book publishing or book development;
- Able to learn quickly, good initiative, well-organized, and able to identify problems and propose practical solutions;
- Demonstrated technical skills in project, budget and resources management.
- Demonstrated skills in communication, teamwork and developing networks with education stakeholders.
- Strong team player and good interpersonal skills;
- Computer proficiency in general office software (i.e. Word, PowerPoint, Excel, and Internet).
Send your CV and portfolio to
hrd@provisimandiripratama.com
at the latest January 20, 2026